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Job Description
Job Purpose
Execute purchase of materials/services from the right source, quality, price and terms and conditions
Functional Duties
1. Sort/list the various requests & prepare scope of work/quotation request
2. Obtain the quotes from the approved vendors
3. Obtain and analyze quotations of vendors/suppliers
4. Prepare Request to Approve Purchase (RAP) and submit it for committee approval
5. Prepare Purchase Order
6. Ensure the continuity of supply
7. Track delivery of goods/services, and note actual arrival time
8. Ensure all deliveries contain all goods requested
9. Identify the best source and keep updated on the market trends
10. Evaluate new vendors and complete vendor registration formalities
11. Maintain track record and evaluate the processing
12. Follow-up with supplier and ensure the on-time delivery
13. Check with Store Keepers and ensure the quality/delivery time.
14. Check material receipt entry through ERP system
15. Work with finance, matching invoices, verify receipt, purchase invoices for payment and settlement of accounts
Skills
Analytical Thinking, Ethics, Excellent in Oral and Writing Communication Skills, Initiative, Interpersonal Relations
Education
Bachelors degree in any related subjects